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Minutes of the Meeting of the CIRA Board of Directors held at CIRA Offices on April 14, 2022 at 8:30 a.m. ET

Directors attending: Liza Aboud, Iris Almeida-Côté, Colleen Arnold, Gwen Beauchemin, Anne Butler, Andrew Escobar, Eric Hill, Jill Kowalchuk, Crystal Nett, Samantha Ventresca, Alourdes Sully, Rob Villeneuve

Advisors: John Demco, Byron Holland, Charles Noir

Corporate Secretary: Brigitte LeBlanc-Lapointe

Recording Secretary: Lynn Gravel

1. Approval of Agenda and Chair’s Remarks

It was moved by I. Almeida-Côté and seconded by G. Beauchemin that the agenda for the meeting be adopted as presented.  The motion was unanimously carried.

The Chair provided a brief overview of the purposes of the meeting, as well as the training sessions scheduled during the day.

2. Approval of the Draft Minutes of February 25, 2022 Board of Directors’ Meeting

It was moved by A. Sully and seconded by E. Hill that the minutes of the February 22, 2022 Board of Directors’ meeting be approved as presented.

L. Gravel withdrew from the meeting.

3. In-Camera Session

The Board of Directors (the “Board”) held an in-camera session.

The meeting was recessed at 9:00 a.m. The Board held two information sessions, an Equity, Diversity and Inclusion session and a Registrar Information session. Following the sessions, the meeting was reconvened at 4:00 p.m.

L. Gravel and B. Holland joined the meeting.

4. Report from the Governance Committee

•        Nomination Committee Composition

The Chair of the Governance Committee reported that the Committee had met on March 25, 2022 to review the applications and discuss the experience, representations and others factors of each applicant.

The Governance Committee was therefore recommending that the Board appoint the following individuals to the Nomination Committee for a term of two (2) years, starting April 14, 2022:

Nancy Carter, Jacob Glick, Thomas Larder, Kashmera Self and Bobby Singh.

(Moved: A. Sully, seconded: L. Aboud, motion unanimously carried.

•        Terms of Reference –Services Strategy Committee

The Governance Committee had also reviewed the terms of reference of the Services Strategy Committee and unanimously agreed to present the terms of reference to the Board for approval.

It was therefore resolved that the Board approve the terms of reference of the Services Strategy Committee as presented.

(Moved: E. Hill, seconded: C. Arnold, motion unanimously carried)

  • Board Effectiveness Survey

The Chair of the Governance Committee noted that the Board Effectiveness survey had been refined this year, both in its content and form. The Board was asked to complete the survey by April 29, 2022.

5. Other Business

There was no other business to discuss.

6. Next Meeting

The next meeting of the Board will be held on June 8, 2022.

L. Gravel withdrew from the meeting.

7. In-Camera Session

The Board held an in-camera session.

8. Adjournment

There being no further business, on motion by S. Ventresca and seconded by C. Nett, the meeting was concluded at 4:31 p.m.